Top 10 Coolest Gmail Tricks Every Gmailer Should Know

9 Coolest Gmail Tricks Every Gmailer Should Know: – Think you are making the most out of Gmail? I would ask you to think again. Be it instant messaging or phone calling, emailing has always been and will continue to be the most reliable form of communication. Gmail has become the synonym for emailing. It’s high time that you explored the endless possibilities of Gmail that you can accomplish with just a few clicks and taps. What are you waiting for? Let’s dive into the article!



1. Filter Feature

You can filter your emails with certain conditions. You can choose not to let some emails ever enter your inbox or mark some emails as important; anyway as you wish.

First of all, click on the grey colored down arrow associated with the Gmail search box. Now you can fill in the conditions to filter your emails. Like you can specify a particular email id from which you would like to filter emails coming from. Once you are done, click on the link that says Create filter with this search.

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  • Now you can choose what to do when a message arrives that matches your search criteria. When you are done, click on the Create filter button at the bottom.
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2. has:attachment Operator

You can search emails with attachments with the operator has:attachment . You can also put a keyword to refine the search according to your need.

3. In Search Operator

  • You can use the In search operator to view emails in a particular location or label. Simply type in: before your search keyword.
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    4. Subject Search Operator

  • The Subject search operator is used to list all those emails with the specified subject.
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    5. Filename Search Operator

  • With the Filename search operator, you can search for those emails which have the specified file type or name.
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    6. Before and After Search Operator

  • The before search operator lists all those mails sent or received before the specified date and the After search operator lists the mails sent or received after the specified date.
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Here are all the search Operators you can use in Gmail

What you want to filter Search operator & example
Filter emails from sender name or sender’s email From:

Example: from:john

from:alex51@gmail.com

Filter emails whom you sent the emails from their name or email id To:

Example: to:obama

or to:alex51@gmail.com

By keywords in Subject field. Helpful if you remember one or more keyword from the subject line. Subject:

Example: subject:dinner

Multiple filters if you want to find either of the emails from more than one recipient’s or sender. OR or { }

Example: from:amy OR from:david

Example: {from:amy from:david}

All the emails having statement keyword but not bank.

Example: statement-bank

 Find emails with keyword dinner sent or received near 5 friday. AROUND

Example: dinner AROUND 5 friday

Find Messages having a specified label. Label:

Example: label:friends

Messages having an attachement Has:attachment

Example:  has:attachment

Messages from a mailing list List:

Example: list:info@example.com

Attachments with specific name or file type Filename:

Example: filename:pdf

Example: filename: bank.txt

Search for an exact word or phrase ” ”

Example: “statement of hsbc bank”

Group multiple search terms together ( )

Example: subject:(dinner movie)

Messages in any folder, including Spam and Trash In:anywhere

Example: in:anywhere movie

Search for messages that are marked as important is:important

label: important

Example: is:important

 

Find Starred, unread, or read messages is:starred

is:unread

is:read

Example: is:read is:starred

Messages having an icon of a certain color has:yellow-star

has: blue-info

Example: has:purple-star

Recipients in the cc or bcc field cc:

bcc:

Example: cc:david

Note: You can’t find messages that you received on bcc.

Search for messages sent during a given time period after:

before:

older:

newer:

Example: after:2014/04/15

Example: before:2014/04/17

Find  messages older or newer than a time period using d (day), m (month), and y (year) older_than:

newer_than:

Example: newer_than:7d

Chat messages Is:chat

Example: is:chat movie

Messages delivered to a certain email address Deliveredto:

Example: deliveredto:john_pk@gmail.com

Messages in a certain category Category:

Example: category:fashion

Messages having size larger than a certain size in bytes Size:

Example: size:10000

Messages larger or smaller than a certain size in Megabytes larger:

smaller:

Example: larger:10M

emails the bodies of which contain  a word exactly +

Example: +pics

emails with a certain message-id header Rfc822msgid:

Example: grtsgid:200505792@example.com

emails that have or don’t have a label has:userlabels

has:nouserlabels

Example: has:nouserlabels

Note: Labels are only added to a message, and not an entire conversation.

7. Mute Threads

Tired of getting unwanted mails from different threads? Simply select the disturbing threads and hit More actions to Mute them.
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8. Undo Send Mail

Came to senses only after hitting the Send button? Don’t worry, there is a solution for that too.

  • Click on the gear icon to go to Settings. Now under the tab General, select the option Enable Undo Send. Now you can set the Send cancellation period to 30s to have the longest send cancellation period possible.
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  • Now, once you send a mail, you will have an option at the top to undo the send.
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    9. Send Large Files

    You can send files over 25Mb through Google Drive. Simply click on the Drive icon at the bottom of the compose window to send your files to the cloud.
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    Don’t use Gmail the conventional way anymore. Hope you found the article useful. Stay tuned for more tips, tricks, and hacks.

10. Send and Archive Button

You can merge the operations of sending and archiving into a single one.

  • Click on the gear icon which is located at the top right corner of your Gmail window. As next, click on the Settings option.
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Now under the tab General, find a section named Send and Archive. Simply select the radio button for Show Send and Archive button in reply. When you are all set, don’t forget to scroll down and hit the Save changes button.

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